The following documents are very vital documents before handovering flats to the association. The builder has bounden duty to comply all the mandatory documents and the flat members or association has all the rights to recover the same from the builder. The Association can move a Consumer Forum to claim these documents in the event of fail to get from the builders.
|
| LEGAL
DOCUMENTS |
| Property
Documents executed between the Landowners and Builders |
| JDA,GPA,SUPPLEMENTARY
AGREEMENTS IF APPLICABLE |
| Convesion,
Receipt, Change of Land use |
| Approved
Construction Plan |
| Completion
Certificate and Comencement Certificates |
| Occupancy
Certificate |
| NOC from Fire
Department |
| NOC from KSPCB |
| NOC from
Airport Authority |
| NOC from the
BESCOM |
| NOC from
Telephone Authority |
| NOC from
BIAAPA, BBMP, BDA,BMRDA If applicable |
| NOC from the
BWSSB |
| Property
Taxes, Khatha Extract, Certificates, Amalgamation |
| Land Revenue
Records (RTC, MR, KARDA, GRANT CERTIFICATE etc.,) |
| Endorsements (
PTCL, 7A & 48A, 79 A&B, Nil Acquistion Etc.) |
| OTHER LAND
RECORDS |
|
| OPERATIONS |
| Drawings of
the Electrical Wiring including Earthing Points |
| Drawings of
the Water Piping |
| STP Drawing
& certification by Architect/Pollution Control Board |
| Approval for
STP Installation |
| Waste Disposal
system with approval from Pollution Control Board |
| AMC Documents – Lift, Generator, Transformer, Apartment ADDA
portal, etc. |
| Invoices and Warranties for all Assets – Pumps, Lift, Generator,
Transformer, Pool |
| Equipments,
Gym Equipments |
| Clearance to
operate Elevators |
| NoC from
Electrical Inspector |
|
| FINANCE ,
ACCOUNTS |
| Payment Record
for Taxes towards Property, Construction and Maintenance |
| Payment Record
for City/Municipality Water Supply |
| Record of
Maintenance Expenses while under Builder’s Maintenance |
| Record of all
Collections made from the Owners (except purchase related) |
| Contracts with
existing Maintenance, Security staff |
|
| MAJOR GENERAL
RECORDS |
| Audited
accounts of the maintenance and interest earned |
| Details of
deposit, if any |
| Apartment tax
related details |
| Insurance
details for the building |
| Handover of
the left over money |
| Handover of the office room, departmental stores, records,
documents etc. to the association. |
| Contract or
agreement details of maintenance staffs and security service |
| Issue of
consent letter from the Electricity Board for change of name |
| List of
amenities in the apartment |
| List of
services offered by builder after handover of apartment |
| Handover of the function hall, parking lot, swimming pool and
other amenities to the association |
| Contracts on
the structural issues |
| Insurance
details for the building |
| Car Parking
allocation and marking |
| Repairs or
service (for any of the houses, if the owner asks for it) |
| Building
structural warranty Certificate if possible |
| Approval fro
storm water connection |
| Lift Approval
Copy |
| Lift Operation
Certificate from CEIG |
| Plumbing,Electrical, Architectural and structural drawing |
| RWH |
| Documented evidence of RWH compliance |
| Technical detailsof RWH systemincluding details of Terrace
Areacovered, Piping,Sump details |
| Lab test of water quality STP |
| Approval fromlocal authoritiesfor Bore well |
| Technical Documentation |
| Proof of testing including water sampletest |
| Lab test of water quality |
| Fire &Emergency Management Detectors and Alarm System |
| Inspection Certificate from Fire Safety authorities |
| Technical documentation including wiring diagrams, etc. |
| Proof of firesystem checks |
| Manual checks of detectors,panels etc. |
| Manual check of Public Address System |
| Manual check of Panic ButtonSystemSprinklers,Hydrants &Hoses |
| Piping diagramsfor fire pipes |
| Inventory of Hoses (brassfittings are valuable and tendto be
stolen) |
| Random checking of hydrants– open and closePumps &
ControlSystems |
| Technicaldocuments,includingspecifications |
| Manual checks of pumps |
| SecurityCCTV System |
| User Manuals and TechnicalDocumentation of CCTV |
| InspectionReport |
| Manual verification of (a)Viewing of Images (b) Retrievalfrom
Storage System (if applicable)Access ControlSystem |
| TechnicalDocumentation |
| InspectionReport |
| Manual testing of all accesspoints |
| Documented procedure withidentified vendor forreplacement of
access cards – |
| also finalize rate |
| OthersPiped Gas System |
| Applicableapprovals fromrelevantauthorities |
| Piping Diagrams |
| InspectionReport |
| Manual inspection, to theextent possible |
| DG Approval, Drawings, Manual and Warranty |
| Manual inspection forincomplete / defectiveconstruction,
leakages, etc. |
| BuildingStructureBuilding |
| ElectricalsSwitchgear |
| Wiring Diagrams |
| Check major components(common area lighting,pumps, etc.)LiftsDG
Sets |
| Technical Documentation and Specifications |
| Check auto switch on/off onmains fail |
| Check Diesel Consumption andcompare with benchmarks |
| Water,Plumbing &SanitationMains watersupply system |
| Piping Diagrams |
| Sump and Overhead Tank Documentation |
| Technical documentation for pumps |
| Manual inspection of key pipesfor leakages |
| Manual checking of mainsmeter for correct functioning Bore well |
| Approval fromlocal authoritiesfor Bore well |
| Documentation indicating Borewell depth, etc. |
| Bore well yield kreport |
| Manual test of Bore well yield |
| Lab test of water quality |
| Nexus Test Report |
| Log Sheet book |
| BUILDING
DOCUMENTS |
| Coloum Footing
Layout |
| Beam Layout
Plinth |
| Swimming Pool
Drawing |
| Steel quantity
Drawing |
| Overhead Tank
Drawings |
| Staircase
Drawings |
| Framing Plan |
Beam Layout
Slab, Slab Details, Beam Cross Section
Building Structure Stability Certificate
Photo Sources: property.mitula.in |
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